Flocci Schools ERP — The operating system for your school

Admissions Management

Flocci Schools ERP captures every admission enquiry into a status pipeline (new, contacted, documents pending, enrolled), lets your office verify uploaded documents, and enrols the student in one click — generating the next admission number automatically from your school's own prefix and numbering rules.

Capabilities

• Enquiry pipeline with status lanes: new → contacted → documents pending → enrolled
• Notes and follow-up history on every enquiry
• Document upload and one-click verification on the student profile
• Automatic sequential admission numbers using your school's prefix and digit rules (e.g. ADM0412)
• Enrolment creates the student record and the parent's portal login in the same step
• CSV import to bring existing student records into a new workspace

How it works

1. A guardian's enquiry enters the pipeline with status 'new'
2. Your admissions officer contacts them, adds notes, moves the card to 'contacted'
3. Documents (e.g. birth certificate) are uploaded and verified against the profile
4. One click enrols the student: admission number generated, parent portal account created

FAQ

Can the school define its own admission number format?

Yes. Each school tenant sets its own prefix and digit count, and the system generates the next sequential number automatically at enrolment — for example ADM0412.

What happens to the parent when a student is enrolled?

Enrolment automatically creates a parent user account linked to the student, so the guardian can log in to the portal for homework, attendance, notices and fee payment without any extra setup.

Can we import students from our old system?

Yes — CSV import is built in, so an existing school can bring its current student records into a fresh Flocci workspace instead of re-typing them.

Attendance with Parent SMS Alerts

Teachers open the register, mark present, absent or late, and save — Flocci Schools ERP then automatically sends an SMS to the guardian of every unexcused absent student, so parents know within minutes. Attendance history is visible to parents in the portal and rolls up into MIS trend reports.

Capabilities

• Class + section register with present / absent / late statuses
• Automatic SMS alert to the guardian of each absent student, sent right after the register is saved
• Indian SMS delivery via MSG91 routes
• Parents see their child's attendance history in the portal
• Average attendance indices in MIS reports for management
• Staff attendance handled alongside leave management in HRMS

How it works

1. The teacher filters to their class and date — the register loads the student list
2. Statuses are marked and saved in one screen
3. The system looks up guardian phone numbers for absentees
4. Each guardian gets an SMS naming the student and date, asking them to contact the school

FAQ

Does the absence SMS go out automatically or does someone have to send it?

Automatically. The moment a teacher saves a register with absent students, the system fetches each guardian's phone number and dispatches the SMS — no separate step, no one to forget it.

Which SMS provider is used and does it work in India?

SMS alerts are delivered through MSG91, an Indian SMS platform, so delivery to Indian mobile numbers is first-class rather than an afterthought.

Can parents see attendance without asking the school?

Yes. The parent portal shows the child's day-by-day attendance record, so a parent can check it any time on their phone.

Fee Management & Online Payments

Flocci Schools ERP lets you define fee heads (tuition, transport, etc.) and class-wise billing structures, then batch-generates a ledger entry for every student. Parents pay online through Flocci Payments from the portal, or the office records cash/bank collections — and every payment produces a print-ready PDF receipt automatically.

Capabilities

• Fee heads and class-wise fee structures (e.g. Tuition ₹8,000/quarter for Class 10)
• Batch ledger generation: one click creates the pending dues entry for every student in scope
• Parent portal 'Pay now' with Flocci Payments online checkout
• Manual cash and bank-transfer collection recording for the school office
• Server-verified payment confirmation before any ledger is marked paid
• Automatic print-ready A4 PDF receipt for every payment
• Daily collection summaries and monthly financial charts in MIS reports

How it works

1. Admin defines a fee head and links a billing structure to a class
2. The batch generator writes a pending ledger entry for every student in that class
3. A parent sees the balance in the portal and pays through Flocci Payments
4. The server verifies the payment, marks the ledger paid, and renders the PDF receipt

FAQ

Which payment gateway does Flocci Schools ERP use?

Flocci Payments — the standard gateway across the Flocci platform. Parents pay from the portal and the payment is verified server-side before the ledger updates, so a receipt always reflects a genuinely settled payment.

Can the office still take cash or bank transfers?

Yes. Manual collections (cash or bank) are recorded against the same ledger as online payments, so daily collection summaries show one true picture regardless of payment mode.

Are fee receipts generated automatically?

Yes. Every recorded payment — online or manual — produces a print-ready A4 PDF receipt with the payment mode and reference details, rendered by the system with no manual formatting.

AI Timetable Generator

Flocci Schools ERP builds timetables on an interactive grid over your academic setup — classes, divisions, subjects and teacher allocations — with AI-assisted generation and collision detection that flags a teacher or room booked in two places at once before the schedule is committed.

Capabilities

• Academic years, class divisions, subject catalogs and teacher-subject-class allocations as the foundation
• Interactive grid to place and edit timetable slots
• AI-assisted timetable generation over your real allocations
• Collision detection for teacher and classroom double-bookings
• Teachers see their own personal timetable in the teacher app

How it works

1. Set up the academic year, classes, sections, subjects and which teacher teaches what
2. Generate or hand-place slots on the timetable grid
3. Clashes (same teacher, two rooms, one period) are surfaced before you commit
4. Each teacher's dashboard shows their own resulting schedule

FAQ

Does it stop me from double-booking a teacher?

Yes — collision detection checks each slot against the teacher's and classroom's existing bookings and flags the clash before the timetable is saved, instead of letting you discover it on Monday morning.

Do teachers get their own view of the timetable?

Yes. Every teacher's dashboard includes a personal timetable generated from the same source schedule, so a change made by the admin is what the teacher sees.

Exams, Gradebook & Report Cards

Teachers enter marks for each exam cycle and Flocci Schools ERP computes class averages, pass rates and student ranks automatically, then renders progress cards as print-ready PDF documents. Parents and students see published results directly in the portal instead of waiting for a paper copy.

Capabilities

• Exam cycles defined per academic year and class
• Marks entry screens for teachers, per subject and exam
• Automatic class averages, pass rates and performance ranks
• Print-ready PDF progress cards
• Results published to the parent/student portal
• Academic analytics feeding the MIS dashboard

How it works

1. Admin defines the exam cycle; teachers get marks-entry sheets for their subjects
2. Marks are saved and the system computes averages, pass rates and ranks
3. Progress cards are rendered as PDFs for printing or download
4. Published results appear in each family's portal

FAQ

Does the system calculate ranks and averages itself?

Yes. Once marks are entered, class averages, pass rates and student ranks are computed automatically — teachers never maintain a parallel spreadsheet to do the arithmetic.

How do parents get the results?

Published results appear in the parent/student portal, and progress cards are generated as print-ready PDFs the school can hand out or share.

HRMS, Leave & Payroll

Flocci Schools ERP includes an HRMS for schools: departments and staff assignments, leave requests with approvals, configurable pay parameters, payroll runs, and PDF payslips — so staff administration lives in the same system as academics and fees instead of a separate HR tool.

Capabilities

• Departments and worker assignments
• Leave requests submitted by staff, approved by admins
• Basic pay parameter configuration per staff member
• Payroll run calculation for a pay period
• Print-ready PDF payslips

How it works

1. HR organizes staff into departments with assignments
2. Staff submit leave; admins approve or decline with a record
3. Pay parameters are configured once per staff member
4. Each cycle, a payroll run computes salaries and issues PDF payslips

FAQ

Can teachers apply for leave in the system?

Yes. Staff submit leave requests digitally and admins approve or decline them, leaving an auditable history instead of paper applications.

Are payslips generated automatically?

Yes. A payroll run computes each salary from the configured pay parameters and produces a print-ready PDF payslip per staff member.

Parent & Student Portal

The Flocci parent/student portal puts fee balances with Flocci Payments 'Pay now', day-by-day attendance, homework, published results and school notices in one phone-friendly login — created automatically when the student is enrolled. Students also get Study Buddy, an AI helper for their coursework.

Capabilities

• Fee balance with Flocci Payments online payment in one tap
• Day-by-day attendance visibility
• Homework assigned by teachers, visible at home
• Published exam results and progress cards
• Role-targeted notice board (all, parents, teachers, admins)
• Study Buddy — an AI assistant for students
• Accounts created automatically at enrolment; fully responsive for phones

How it works

1. Enrolment auto-creates the parent login — no separate registration
2. The dashboard surfaces dues, notices, homework and attendance at a glance
3. Fees are paid in-portal through Flocci Payments with a PDF receipt to keep
4. Notices reach exactly the audience the school targets

FAQ

Do parents need to register separately for the portal?

No. When the school enrols a student, the system creates the linked parent account in the same step — the school shares the login and the portal is ready.

What is Study Buddy?

Study Buddy is an AI assistant inside the student portal that helps students work through their coursework — part of the suite's AI layer alongside the teacher AI tools.

Does the portal work on phones?

Yes — it is fully responsive and designed phone-first, because that is where parents actually check homework, notices and fee dues.

MIS Reports & Analytics

Flocci Schools ERP's MIS module gives school management interactive charts of enrolment distribution, monthly financial transactions and average attendance indices, with CSV exports of the raw data — so trustees and principals see the state of the school without asking the office to compile it.

Capabilities

• Enrolment distribution charts across classes
• Monthly financial transaction charts fed by the fee ledger
• Average attendance indices over time
• CSV raw exports of underlying data
• Daily fee collection summaries for the office

How it works

1. Data flows in automatically from admissions, fees and attendance — no separate data entry
2. Dashboards chart the current state with interactive graphics
3. Any dataset exports to CSV for your own spreadsheet analysis

FAQ

Do reports need any extra data entry?

No. MIS charts are computed from the same records the school already keeps — admissions, the fee ledger and attendance registers — so the dashboard is always as current as day-to-day operations.

Can I get the raw data out?

Yes. CSV export is built into the reports, so accountants and trustees can run their own analysis in a spreadsheet.

Flocci Schools ERP vs Teachmint

Teachmint is an established Indian ed-tech platform combining school ERP with LMS/online-classroom features and native mobile apps, sold through a sales process. Flocci Schools ERP is a focused operations ERP — admissions, attendance with parent SMS, Flocci Payments fees, AI timetables, payroll, parent portal — that you can try self-serve in about a minute with credit-based pricing and no sales call.

Bottom line: Choose Teachmint if live/online classes and a mature LMS with native apps are central to your school. Choose Flocci if you want transparent credit-based pricing, instant self-serve onboarding, and an operations-first ERP with AI timetabling.

Is Flocci Schools ERP a Teachmint alternative?

Yes, for the ERP side. If a school mainly needs admissions, attendance with parent SMS, online fee collection, timetables, exams and payroll, Flocci covers that with credit-based pricing and a self-serve demo. If you need Teachmint's live-class LMS and native apps, Teachmint remains the stronger fit there.

How does pricing differ between Flocci and Teachmint?

Flocci publishes its pricing: credit-based usage on the Flocci wallet with platform plans from ₹499/month, and a free demo without a card. Teachmint's pricing is quote-based and not published, so schools must go through a sales conversation to learn their cost.

Which is faster to evaluate?

Flocci — a real, fully-featured demo school is auto-provisioned in about a minute from the website, with no sales call. That means you can judge the actual product the same day you find it.

Flocci Schools ERP vs Fedena

Fedena (by Foradian, around since 2009) is one of the oldest school ERPs, with broad modules including library, hostel and transport, reported to start around ₹40,000/year or $699/year. Flocci Schools ERP is a modern India-first ERP with AI timetabling, Flocci Payments fee collection, automatic absence SMS, credit-based pricing that isn't per-student, and a self-provisioned free demo in about a minute.

Bottom line: Choose Fedena if you need its long-tail modules today — library, hostel, transport — and prefer a 15-year-old vendor. Choose Flocci if you want modern AI features, transparent credit pricing without annual per-student contracts, and to evaluate the real product in a minute rather than through a sales cycle.

Is Flocci Schools ERP cheaper than Fedena?

They price differently. Fedena is reported from about ₹40,000/year (about $699/yr on software review listings). Flocci uses credit-based pricing on the Flocci wallet — plans from ₹499/month plus usage credits that never expire — so a small school pays in proportion to what it actually uses rather than a fixed annual contract.

Does Flocci have library, hostel and transport modules like Fedena?

Not yet — that is an honest gap. Fedena's breadth from 15+ years of development includes those modules. Flocci covers the operational core (admissions, attendance, fees, exams, timetables, payroll, portal) with modern AI features, and modules are toggleable per school.

Which is easier to try before buying?

Flocci — the website auto-provisions a fully-featured demo school in about a minute with no card and no sales call. Fedena evaluation typically goes through a demo/sales process.

Flocci Schools ERP vs Entab CampusCare

Entab CampusCare is a 23+ year old Indian school ERP reported to serve over 2,300 schools, with NEP-2020-aligned features and pricing calculated per school through a sales process. Flocci Schools ERP is an AI-native, self-serve ERP with published credit-based pricing, a one-minute free demo, automatic absence SMS, Flocci Payments fees and AI timetabling.

Bottom line: Choose Entab if you want a long-established vendor common among large CBSE schools and are comfortable with quote-based enterprise sales. Choose Flocci if you want to see the real product today, pay published credit-based pricing, and get AI features incumbents don't ship.

How does Flocci pricing compare with Entab CampusCare?

Entab does not publish pricing — it is calculated from school size, modules, hosting model and tier through a sales conversation. Flocci publishes everything: credit-based usage plus platform plans from ₹499/month, with a free no-card demo. For budget planning, published pricing is simply easier to verify.

Is Flocci suitable for CBSE schools like Entab is?

Flocci is board-agnostic: admissions, attendance, fee structures, exam cycles and report cards are configured per school rather than hard-coded to one board's workflow. Entab's long CBSE heritage is real; schools deeply invested in Entab-specific CBSE workflows should compare those specifics hands-on — which the free Flocci demo makes easy.

Flocci Schools ERP vs Classe365

Classe365 is a global education platform combining a student information system, LMS and CRM, priced in USD for an international market. Flocci Schools ERP is built India-first: rupee credit-based pricing, Flocci Payments fee collection, guardian SMS through Indian routes, and a self-serve demo — focused on the day-to-day operations of Indian schools.

Bottom line: Choose Classe365 if you run an international institution wanting SIS+LMS+CRM in one global platform. Choose Flocci if you run an Indian school and want rupee pricing, Flocci Payments, Indian SMS alerts and instant self-serve evaluation.

Why would an Indian school pick Flocci over Classe365?

Because the India-first parts are the hard parts: rupee credit pricing instead of USD per-student tiers, Flocci Payments for parent fee payments, and automatic guardian SMS through Indian delivery routes. Flocci ships those as defaults, not integrations to configure.

Where is Classe365 the better fit?

International institutions that want SIS, LMS and CRM in one global product — with USD budgets and global payment rails — are Classe365's home market, and Flocci does not try to be that.

Flocci Schools ERP vs Vidyalaya

Vidyalaya is a veteran Indian school ERP claiming a 25+ year legacy, 2,000+ client institutions and 40+ modules — including transport, library, hostel, inventory and alumni — with Tally, biometric and WhatsApp integrations, evaluated through a sales process. Flocci Schools ERP is a modern, AI-native operations ERP with published credit-based pricing, Flocci Payments fees, automatic absence SMS and a self-provisioned free demo in about a minute.

Bottom line: Choose Vidyalaya if you need its long-tail modules (transport, library, hostel, inventory) or Tally/biometric integrations today, and a vendor with decades of references. Choose Flocci if you want AI timetabling, published credit pricing without an annual quote cycle, and to evaluate the real product the same day.

Is Flocci Schools ERP a good Vidyalaya alternative?

For the operational core — admissions, attendance with parent SMS, online fee collection, timetables, exams, payroll and a parent portal — yes, with modern AI features and published pricing. If your school depends on transport, library, hostel or Tally integration today, Vidyalaya's 40+ module breadth still covers ground Flocci honestly does not yet.

How do Flocci and Vidyalaya differ on pricing?

Vidyalaya's pricing is quote-based — you learn your cost through a sales conversation. Flocci publishes credit-based pricing (plans from ₹499/month, credits that never expire) and provisions a free demo school in about a minute with no card, so evaluation and budgeting are same-day activities.

Flocci Schools ERP vs Skolaro

Skolaro is an AI-flavoured campus management platform reported to serve 1,800+ institutions across India, the UAE and Oman, spanning 50+ modules from admissions and fees to transport and library, sold to principals and trustees through a sales process. Flocci Schools ERP is an India-first, self-serve ERP: published credit pricing, Flocci Payments fees, automatic absence SMS, AI timetabling, and a free demo school provisioned in about a minute.

Bottom line: Choose Skolaro if you want a broad multi-country campus platform with transport and library modules and prefer an account-managed rollout. Choose Flocci if you want to evaluate today without a sales cycle, pay published credit-based pricing, and get AI timetabling and student/teacher AI tools as defaults.

Is Flocci Schools ERP a Skolaro alternative for Indian schools?

Yes, for schools whose needs centre on operations — admissions, attendance with parent SMS, online fees, timetables, exams, payroll and a parent portal. Skolaro's wider module set (transport, library, inventory) and Gulf-market presence remain its genuine strengths; Flocci counters with self-serve evaluation, published credit pricing and AI features shipped as defaults.

Which is faster to evaluate, Flocci or Skolaro?

Flocci — the website auto-provisions a real, fully-featured demo school in about a minute with no card and no sales call. Skolaro, like most incumbent campus platforms, routes evaluation through a demo request and sales conversation.